Privacy statement

Great Yorkshire Chorus is committed to protecting your privacy and handling your personal data with great care.

Collection of your Personal Information

If you choose to enter into an agreement with Great Yorkshire Chorus we will ask you to provide personally identifiable information, such as your e-mail address, name, address or telephone number.

This is what we use your personal information for:

We use this information in order to administer your choir membership or business relationship with us, to keep you up to date with our services, member opportunities, rehearsals and events. In so doing we are fulfilling a legitimate business interest.  If you do not become a member, or cease to be a member, we may use your information to remind you of our services, events and concerts.

Personal information we collect about you:

We may collect information about you or your business from some or all of these sources:

Data that you provide to us, which includes:

  1. When you register for a choir taster session – retained for 90 days if you don’t become a member.
    • First name
    • Last name
    • Email address
    • Postal address
    • Contact number
  2. When you join Great Yorkshire Chorus as a member –
    • First name
    • Last name
    • Email address
    • Contact number
    • Postal address
    • How you heard about us
  3. If you take part in a choir member’s survey – retained only until the data has been compiled and summary results collated.
    • Information dependent on survey
  4. Information provided when hiring the choir for performance – information dependent on agreement so includes but is not limited to:
    • Contact name
    • Business or organisation address (where applicable)
    • Contact email
    • Contact telephone number
  5. Information provided when entering into a business agreement – information dependent on agreement so includes but is not limited to:
    • Contact name
    • Business address
    • Contact email
    • Contact telephone number
    • Company registration
    • VAT registration
    • Bank information

How long do we keep this Information about you? 

We keep your personal information for the length of time we need in order to manage and administer your choir membership or relationship with us.

  • 90 days if you attend a book a taster session but do not join the choir
  • 5 years after leaving the choir if you have been a choir member
  • 5 years if you have hired the choir or provided us a business service

If you don’t wish to give us personal information

Under the terms of Great Yorkshire Chorus choir membership, we may need to collect personal information about you. If you choose not to give us this personal information it will prevent Great Yorkshire Chorus from being able to meet its obligations. It may also mean that we are unable to perform services required to run your membership and may result in Great Yorkshire Chorus having to cancel your membership. Any data collection that is optional will be made clear at the time of collection.


Great Yorkshire Chorus may use your personal data to inform you of other products or services available from Great Yorkshire Chorus. Great Yorkshire Chorus may also contact you via surveys to conduct research about your opinion of current services.

Great Yorkshire Chorus does not sell, rent or lease its customer lists to third parties. Great Yorkshire Chorus may, from time to time, contact you about a particular offering, event, opportunity that may be of interest to you.

Do we share your information?

  • We will never give your data to third parties for that third party to use.
  • We use third party services (e.g. Dropbox, Mail Chimp, Googlemail) to store or process your data. We will always make sure that they are reputable and secure, and that your data is kept safe.

Accuracy of information

In order to provide a high level of service, we need to keep accurate personal data about you. We take reasonable steps to ensure the accuracy of any personal data or sensitive information we obtain. We ensure that the source of any personal data or sensitive information is clear and we carefully consider any challenges to the accuracy of the information. We also consider when it is necessary to update the information, such as name or address changes and you can help us by informing us of these changes when they occur.

Your Rights

You have rights over your data which include the following:

  • Where data processing is based on consent, you may withdraw this consent at any time. You can do this by using the unsubscribe link at the bottom of any of our marketing emails or newsletters, or you can write to us via post or email.
  • You have the right to ask for corrections and/or deletion of your information
  • You have the right of access to your information
  • You have the right to ask us for a written copy of the information we hold about you 
  • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed

Invoking your rights

If you would like to invoke any of the above data subject rights with us, please write to us at Great Yorkshire Chorus, 44 Nab Wood Crescent, Shipley, West Yorkshire, BD18 4HX or email

Security of your Personal Information

Great Yorkshire Chorus undertakes to protect your personal information from unauthorized access, use or disclosure. Great Yorkshire Chorus secures the personally identifiable information you provide on secure computer databases, protected from unauthorized access, use or disclosure.

Updated June 2018